Voucher list

In the global document list, all documents, i.e. all invoices and credit notes, are clearly summarized in one list. The list can be filtered according to various criteria. As with most lists, the column configuration can be adjusted using the table icon on the right. The sorting of the list is set by clicking on the column headings. The “Invoice status” column shows you the current status of the invoice (paid, overdue, etc.). Information on the status is displayed via “Note invoice status”, e.g. if errors have occurred when updating the status. For the “Receipts” tab, you can set which receipts are displayed via “Triangle symbol >> Edit tab”. Which document type, payment type, which invoice status is displayed and the number of records per page can be set. Archived vouchers can be displayed under “Archived” (by default, only non-archived vouchers are displayed). You can create additional tabs using the + symbol on the right. Filter criteria are voucher number, customer, amount and the period set for the voucher date. For customer you can enter first name, last name, KdNr or company. Amount searches the Amount and Amount (net) fields. The following functions can be accessed via the hover icons next to the individual documents:

• Record payments: For each invoice, payments already received can be recorded. The popup “Enter payments” is explained here .
• Create credit note: Exactly one credit note can be created for each invoice. The entire invoice amount is always credited.
• Download e-bill: You can download e-bills using this button.
• Read receipt: You can open or download the PDF document.
• Send document: You can send the document to the contactee. The email popup opens, recipient and the document as attachment are already set.
• Open address: Opens the address assigned to the document.
• Open activity: Opens the activity assigned to the document.
• Open property: Opens the property assigned to the document.
• Generate missing file(s): For older documents, only the PDF file is available. This button can be clicked to add the e-bill (XML) to these as well. This also applies if the PDF has not been generated. The vouchers for the respective document are generated with one click.