You are here: Home / Modules / Email / Email filter

Email

Email filter

You can also sort your emails into freely selectable folders according to previously defined filters. For example, import reports are moved directly into a folder without burdening your daily email traffic. To select your e-mails, go to More actions >> Filter e-mail. You can also create an email filter from Quicksearch. You can reach the filter area quickly and easily by searching for emails in Quicksearch and clicking on Detail Filter.

In the display below, you can see the filters you have already installed in the left window. These apply only to the respective user. The right-hand window cannot be edited; it is used exclusively for the automatic assignment of content such as address data sent to you by the respective portals.

To create a new filter, click “New”.

Filter Name:

Enter the desired name of the filter.

For emails in:

The filter settings apply to the emails located in the folder specified here.

who meet all of the following criteria / who meet any of the following criteria:

Make the desired selection here. Then click “Add” to define the criteria to be used for filtering.

perform the following action:

Here you decide what to do with your filtered e-mail: move it to a folder, mark it as read or mark or delete the message.

Example: If a e-mail in the inbox contains the term “Import report” in the subject, this e-mail should be moved to the archive.

Click on “Save”. Your new email filter will now appear in the left filter window. All unread emails are considered by the filter, in the example all unread import reports would be moved to the archive. If an email was opened before the filter was created, it will not be recognized by the filter. In this case, it is enough to mark the e-mail as unread. After that, it will be recognized by the filter and the corresponding action will be performed.